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Graduate Studies Program

Transfer and Withdrawal Policies


CENTER TRANSFER -  A student may request transfer from one Center to another within the Graduate Studies Program. Such a request should be submitted to the Assistant Dean for Graduate Studies who will notify the appropriate Center Directors. The determination on whether a transfer is feasible must be decided by mutual agreement of the involved Center Directors.

PROGRAM TRANSFER - A student may request transfer from the M.S. to Ph.D. Program within the same Center. To be eligible the student must have a grade point average of at least 3.0 and written support must be provided by the Center Director (s) and the student's mentor or graduate director. The request will be reviewed and acted on by the Graduate Studies Operating Committee.

In the event that a Ph.D. student's GPA falls below the acceptable level of 3.0, or a student wishes to change programs for another reason, the student may request transfer to the M.S. program. The Center Director (s) and the student's mentor or graduate director must provide written support. The request will be reviewed and acted on by the Assistant Dean for Graduate Studies. After completion of the requirements for the M.S. program, including thesis defense a student may reapply to the Ph.D. Program

WITHDRAWAL POLICY - If a student wishes to withdraw from the Graduate Studies Program they must complete the following:

1. Inform the Center Graduate Director in writing of their request to withdraw including an effective date, with a copy of the letter sent to the Assistant Dean for Graduate Studies;

2. Pick up from the Graduate Studies Program office or download from the AMC Intranet and complete an AMC Graduate Studies Program Clearance form.

WITHDRAWAL POLICY - GRADING - If less than 30 percent of a course has been completed, the student will receive a W. Such withdrawals shall be indicated on the transcript by W. A student withdrawing from a course after 30% of the course has been completed but prior to completion of 60% will receive a grade of W/P (withdrawn/ passing) or W/F (withdrawn/failing) at the discretion of the Course Director. The determination of 30% and 60% is based upon total contact hours. Grades of W, W/P, and W/F are not used to calculate the GPA and a course in which a student has received one of these grades does not count in the determination of credits for full time student status. Requests for course withdrawal after completion of 60 percent of a course will result in a W/F. Exceptions may be made if a health or emergency reason exists. The Assistant Dean for Graduate Studies, after consultation with the Course Director, will decide on the validity of any requested exception.

LABORATORY RESPONSIBILITIES - When a student leaves AMC for any reason including withdrawal, leave of absence, or graduation, the student must update all laboratory notebooks and information.

TRANSFER POLICY - Graduate students who wish to transfer to other graduate programs/ schools will be assisted only under the following conditions. The transfer process will be initiated upon receipt of an administrative fee of $500. The administrative fee may be waived at the discretion of the Assistant Dean for Graduate Studies. Students receiving scholarships and/or stipends will be assisted only if their reasons for transferring are exceptional. Albany Medical College will reconsider and may curtail further scholarship and/or stipend support for any students who declare their intention to transfer.